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Fleet Tracking Software Solutions: Are They Worth It?

Whether you have a fleet of five vehicles or fifty, managing a fleet is hard work. Every fleet manager has a lot on their plate when managing a whole shop.

With all the hype that’s around new fleet tracking software solutions, you might be wondering if it’s an investment your business should make. If your business is struggling financially, it might seem risky to start paying for a service.

However, these services can show you what a lot of your money is going towards. Still not sure if a fleet tracking software solution is worth it? Here’s a guide to give you all the information you need to make the final decision.

What Is Fleet Management Software?

Fleet management software is the next best thing for every fleet manager overseeing a trucking business. These solutions provide fleet managers with data that oversees almost every element of your company.

Fleet managers who already use fleet management software love how much easier these services make tracking data and holding data of all fleets. With these systems, you can see the following:

  • Fuel efficiency
  • Driver location
  • Fuel consumption
  • Data trends
  • Service history

The best thing about these services is that they decrease the use of relying on paper. You no longer have to keep filing cabinets in your office and use reports the traditional way. Now, everything can be accessed via a digital component, making it so much easier to locate all of your information.

Fleet management software solutions are a newer way for fleet managers to continue managing every daily task they are used to in a much more efficient manner.

How Is A Fleet Management System Beneficial For Your Business?

Implementing a fleet management system is extremely beneficial for your business. Having all the data at your fingertips can help you save your company time and money while also limiting the headaches you experience.

The trends that these software reports can help you make adjustments to your company to improve morale and your business operations. For example, if you see trends that show your vehicles are always using more fuel because of driver idling or speeding, you can use the reports to consult with your driver and show them the report. Not only will this help save on fuel, but it will also promote driver safety and accountability.

You can also increase your customer satisfaction with a fleet management system since these systems can help you plan your routes easier and use vehicles in a timely manner. Since all trucking businesses rely on each vehicle to make their deliveries, your metrics can benefit your business by seeing the overall data for all of your equipment, which will help you make decisions that better your business.

How To Find The Best Fleet Management Software

There are a lot of new fleet management software solutions out there on the market that are ready for you to make the leap with their system. When it comes to finding which software to trust and use, here are a few things to keep in mind to help narrow down the search.

Budget

While you are trying to improve your finances, and fleet management solutions can certainly help, it’s vital that you look at your current financial situation to gauge a price you can work with. When you start to look around at the different software solutions, look at their pricing and plans. Do they charge a flat rate per month or vehicle? You should select the software that won’t put your business at a higher financial risk.

Vehicles For Tracking

Another important factor to consider is the size of your fleet. Some companies can help fleets with over a hundred vehicles, while others only help smaller fleets. Fleetr is a perfect example. We primarily help businesses that have a hundred or fewer vehicles. Consider the current size of your fleet, the way your business is developing, and which company fits your fleet the best.

Mobile App Ability

The goal of implementing a fleet management software solution is to transfer your work to a digital space. While having the desktop ability is important, it’s also beneficial to have app accessibility. Most modern fleet tracking solutions come with a downloadable app that you can use on your phone or tablet. That’s an easier way to access data when you are out on the field and not at your desk.

Contracts

No one likes contracts or hidden fees. Most contracts come with stipulations that can be tricky to get out of if you don’t read the fine print. If you can find a company like Fleetr that doesn’t offer contracts and does a monthly subscription, you should be in a better position overall. Monthly subscriptions typically do not cost anything to cancel if you decide to move on. These are the best companies to work with since you are not risking any confidential information that will not let you exit your use with their devices as easily.

Fast Installation

Installing a new solution is all about getting fast metrics and quick data. No one wants to wait for the devices to load their data. You also do not want to choose a solution that will take hours or days to install. Fast installation is the way to start locating trends and metrics that impact your business in a negative way. The quicker you can find your problems, the sooner you can make corrections.

Boost Morale With These Systems

Another benefit of using fleet management software is boosting morale and driver safety with these systems. Once your drivers know that they are being watched as they use the company equipment, your drivers will be held more accountable for their actions and use of vehicles. Driver morale and safety are important for all employees and equipment to make sure everything runs smoothly.

The way your drivers operate your vehicle has an impact on the efficiency of your company equipment. If your drivers are speeding a lot, idling, using the brakes harshly, rapid accelerating. When you use a system like Fleetr, you will be given a driver safety report.

Without a GPS tracking system that’s giving you accurate data of your employees, you will never truly know how your equipment is being used out on the field. Now you have a system that shows actual metrics of each driver using a vehicle at all times.

These reports go in-depth and give your drivers a score based on how they are using your vehicles. A score of 67 or higher means your drivers are safe on the roads. Any score below 33 is an immediate concern. You can show these reports to your drivers to give them insights into how their driving is being reported. It doesn’t give them any room to come up with excuses for their driving habits.

GPS Tracking: Meet Your New Favorite Tool

Speaking of boosting morale with driver safety, GPS tracking tools are where all the information is found. The installed GPS device will transmit data to your online system that you can see in real-time. Fleetr updates information every 60 seconds, which means you can see what’s going on in live time with all of your vehicles and drivers.

When you use our GPS tool, you can pinpoint exactly where your drivers are on their route down to the specific road. Another benefit of Fleetr’s GPS tracking tool is that you can set up geofences that will send alters to you when your drivers cross the geofence line.

As your drivers are out on the road, the GPS will send you information on your driver’s use of the vehicles, such as if they’re speeding or hitting the brakes too hard. Fleet managers will love being able to easily track and monitor their drivers with quick information at their fingertips.

How Fleet Tracking Plays Into Vehicle Maintenance

Keeping up with fleet maintenance is extremely important for daily operations, and it all starts with the maintenance of your vehicles. Keeping up with the maintenance of your vehicles is not an easy task for fleet managers. If there’s a fleet with a large number of vehicles, it can be hard to remember what vehicle needs an oil change and repair.

Thankfully, fleet management software can help you keep up with the service history of your updated vehicles. With a fleet management solution, you can easily schedule upcoming repairs and have a history to track which vehicles need consistent updates.

Here is a basic rundown of what you can expect to get with vehicle maintenance in a fleet management system:

  • Easy scheduling
  • Notifications for several users
  • In-depth service history for all vehicles

While you are trying to figure out where most of your profit is going, you can skim back through service history reports to see which vehicles are running your company dry in needy repairs. Based on the data that you find, you could either make the final repair that puts your trucks together or replace the vehicle if your budget allows it.

Now that you have records to access digitally, you no longer have to worry about paperwork and the headaches that come with scheduling repairs.

Is A Fleet Management System Worth It?

Now that you have all of the information about fleet management systems, it’s time to answer if it’s worth it for your business. In our opinion, the answer is yes!

These solutions are all about trying to help your business put its best foot forward and make improvements you need to improve efficiency all around. As a fleet manager, you will have access to data that you never had before in an easier way than you’re used to.

With a fleet management system, you will have more options for running your business and reviewing the data that’s been affecting your overall standing. Without a system that gives you all the metrics you need, you have no way of knowing who’s being transparent or not with operations.

Monitoring your business closely and seeing where you can improve helps your company get to be its best version quickly. The efficiency of your business affects your customer satisfaction, which is a main focal point for all businesses. You can easily see areas where your customer satisfaction can improve with the fleet management system’s data.

Downtime, lack of maintenance, and driver accountability all play a part in how your business serves your clients. Not only can you improve company morale with a fleet management system, but you can also improve how your company is perceived by the public.

What You Get With Fleetr

Fleetr offers your company the solution of your dreams for daily operations. We provide in-depth data to help fleet managers assess current trends within your business and make changes necessary to improve overall functions.

When you decide to work with Fleetr, you will not be required to sign a contract. We operate on a month-to-month basis, which means your account will automatically renew at the end of each month unless you decide to cancel.

After you set up your account, we will mail out your tracking number and the number of GPS tracking devices you have requested up to 100. The Fleetr price is $9.99 per vehicle per month on each vehicle you decide to put a device in. You should receive your tracking number within one to two days and your GPS systems within four to six days.

The GPS devices are meant to be installed on the OBD portion below your steering wheel. You will know that the GPS device is one if you see a small green light appear after installation. Once the GPS is on, information will be transmitted to your connected online account that you can log in to on your smartphone app or desktop.

You can start tracking your drivers and looking at data once everything is installed! Installation is very easy and can be completed within a few hours, depending on how many trucks you are putting a device in.

If you decide to end your affiliation with Fleetr, you will be responsible for sending back all of the devices.

Call Fleetr Today To Get Started

Ready to jump on board with a fleet management software solution that will drastically change the outcome of your business? Whether you’re ready to go all-in or start a free trial, Fleetr is here to give you what you need.

Our business is meant to help smaller fleets of up to 100 vehicles use GPS tracking systems and a software solution that gives them in-depth data to improve their business. We are in the business of saving your business time, money, and headaches.

The Fleetr solution serves over 30,000 companies as of 2021, and we’re ready to help you. Visit our website or give us a call at +1 (416) 651-7575 to speak to a representative about setting up your account today.

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