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How GPS Tracking Improves Efficiency in Fleet Management


Fleet managers and business owners can take comfort in knowing they are getting the best security measures available with Vehicle GPS Trackers. These devices provide powerful network and satellite connectivity, automatic reporting features, and many other great benefits, ensuring you always have the data you need when it counts most.

What’s more important than being able to see where your vehicle is at all times? In emergency situations, these safety mechanisms are crucial in averting disaster before it takes place.


What Are the Technical Aspects of GPS Tracking?

Tracking modules first came about when early businesses in the shipping industry wanted to know where every vehicle was at all times. The necessity of locating and monitoring a fleet vehicle led to the development of GPS satellites which tracked each car’s precise location.

Generally, a tracking module is installed in each company-owned car so it can be monitored remotely by satellite. With information such as driver habits, routes taken, and other detailed data coming through, business owners can make informed decisions about their vehicles on the go.

Depending on what type of GPS Fleet Tracking System you use (Internet-based or web-based), business owners can monitor anything from simple driving statistics like arrival times, idle time, and distance driven per day – all these metrics come together for an overall analysis of your drivers’ performance with easy access through either an Internet browser or specific software programs designed for this purpose.

Businesses, fleet managers, and dispatchers commonly use GPS fleet tracking to optimize routing and dispatch timelines while reducing costs. In addition, GPS can monitor unwanted driver behavior, increase fuel efficiency and even prevent theft – becoming an essential business tool in the United States.

With a near immediate return on investment once installed, most businesses quickly realize just how important this technology is for streamlining operations. Creating opportunities for new ideas never before seen! With that in mind, let’s look at how GPS fleet tracking is improving over time.


What Are the Five Pillars When It Comes to Operational Efficiency?

To achieve your goal for quality of service, there are five main aspects you need to work on:



Coordination is crucial when it comes to making use of all one’s resources – including one’s fleet of vehicles, employees, and other assets. Fleetr helps companies organize the work done by fleets to increase employee morale, safety, and productivity. This makes good drivers and operators even better. 



One of the crucial factors in running a successful business is a set of standardized best practices. New employees can learn these practices quickly, while all other workers can be consistently trained and graded based on them.

GPS fleet tracking solutions help fleet managers implement effective best practices throughout their company; this leads to improved safety, efficiency, and consistency for operations across the company.



The right equipment for the job is essential to any organization’s success. Without those tools, organizations could be at an incredible competitive disadvantage.

GPS tracking for vehicles and assets is one advanced technology tool that every fleet should have—the data collected by these trackers can create efficiencies enabling planners and coordinators to deploy fleets more effectively, generating improved service quality.



Clear communication is essential to ensuring that employees know what you expect from them. Sending out important updates or correcting poor behaviors before they turn into habits are all ways to ensure that business goals are achieved.

Fleet management software solutions, when paired with GPS tracking devices, allow fleet managers to communicate directly with their drivers in the field and address any issues quickly; this ensures maximum productivity and regulatory compliance among fleets while keeping drivers safe during every mile traveled.



For every enterprise, the bottom line is crucial for more than just operational success—it’s also a key component in ensuring it stays afloat financially. It provides the resources necessary for investments in new drivers and technology when needed.

GPS fleet tracking solutions help fleet managers ensure they’re getting their money’s worth from every driver on the road. By helping enforce adherence to schedules, minimizing time wasted away from where it needs to be spent, and preventing timecard/fuel fraud, GPS can help any company improve its fiscal performance.

If all those components, as mentioned earlier, work together perfectly (which will only happen if operations are running at peak efficiency), then a company can call itself operationally excellent.


10 Advantages of GPS Fleet Tracking

Managing fleets can be expensive, especially if you constantly have to deal with fluctuating fuel prices, challenging personnel management, or rising maintenance costs.

This seems like a lot of work for just one person – but luckily, this is where GPS fleet tracking systems come in handy! They enable fleet operators and managers to mitigate high operational costs.

These advanced programs give you an insight into what’s happening inside your company – whether it has anything to do with reducing fuel usage or getting the best price possible for parts – so you can make informed decisions about how things should progress from here on out. Here are the top 10 advantages of GPS vehicle tracking.


Theft Prevention and Recovery

Get eyes on your cargo at all times. With GPS tracking, you can find out where your cargo is in real-time. You’re able to see where all of the company cars are going and alert someone if they’ve gone outside the designated area for too long.

 Plus, this information lets companies be more aware of potential problems and how to fix them before things go wrong. It’s not just about preventing thieves from stealing anything – it also helps customers who want to know where their deliveries are so that nobody has a reason to complain when something goes missing.

 And even though there will always be people who’ll take advantage of others, having this information means we’ll catch those people faster than ever before, which is what we want! 


Managing Vehicle Maintenance

Preventive maintenance is essential to ensuring that every vehicle in your company functions as it should. Using a comprehensive equipment management system, you can set up reminders and alerts that will let you know when it’s time for service or repairs and save you money on unplanned downtime. 

Being prepared for unforeseen malfunctions means being able to maintain production goals, avoid wastage and loss of efficiency, and make sure your fleets last longer.


Route Planning and Dispatching

There are countless benefits of GPS fleet tracking for dispatchers. Being able to know the precise location of each company car, dispatchers can more efficiently dispatch the vehicle closest to a job site (also reducing fuel consumption).

The result is that drivers and customers see increased satisfaction due to quicker response times. With time being money, making sure drivers can spend less time driving by taking the most direct route possible is critical. 

Another benefit of this technology comes from routing efficiency, which allows dispatchers to watch how long cars have been in transit to ensure they’re taking an efficient route toward any requested destination.

If there were ever an instance where one could not get back on track, it would be easy to use some features found within these systems, such as updated traffic information -allowing them to avoid congested roads.

In addition, many tracking solutions offer current and archived route information so owners know where their drivers have traveled and where they’re headed.

Combining location- and time-based data, fleet owners can track the accurate number of hours for billing customers and validate employee working hours. GPS monitoring can provide info about if an employee starts a car when he gets there or leaves a site and when the automobile is turned off. 

Fleet proprietors will understand precisely how much and how long the staff member worked at each destination and how long they labored during this entire day.


Vehicle Tracking Enhances Safety

Drivers tend to focus on getting to their destination as fast as possible, forgetting about safe driving habits. Some drivers might feel the need to speed or brake hard while others idle unnecessarily; this might, in the long run, affect the business revenue and profits.

A fleet management solution helps eliminate these unsafe driver practices by enabling fleet managers and dispatchers to see drivers’ locations and activities at all times.

Fleet managers then can use these tools and resources to correct a driver’s bad habit right away, track down those who repeatedly engage in such dangerous behavior, and develop a custom-tailored training plan for that individual geared explicitly towards improving their skill set – which will also result in fewer accidents across the board, increased safety measures taken during work hours.


Real-Time Notifications of Information

GPS navigation, the unit attaches to a compatible adapter under the driver’s seat and constantly tracks location-based information like geometrical coordinates, speed, and other performance metrics. This information is pushed to the cloud over a high-speed data connection. 

Those with access to the cloud can watch the real-time movement of vehicles on a map with mobile or web apps, regardless of what screen they are looking at. Built into this app is a push notification – which only appears when there’s something worth knowing about – such as accidents; these alerts could come in handy.

Moreover, it’s important to note that real-time notifications can be personalized in different ways, such as:

  • Email and text messages.
  • Channeling the notification according to drivers, customers, supervisors, or management teams.


Pro-Tip: Developing a mobile app would also allow one to receive push notifications about specific car-related issues. 


Fleet Tracking Reduces Fuel Costs

Fuel expenses are often one of the fleet’s most significant operating costs. Drivers must be tracked so that they can maximize the fuel efficiency of each vehicle. 

Analyzing drivers’ behavior helps reduce unnecessary costs by pinpointing tendencies such as high-speed driving, taking longer routes, or leaving engines idling too long while parked.

Tracking solutions for fleets also ensures accurate data, which could lead to faster payouts – say, when it comes time to settle salaries with drivers or pay taxes – since managers will automatically receive this data through automated systems instead of waiting for employees to fill out paperwork and submit it themselves.


Improve Customer Satisfaction

In the competitive business arena, speed and reliability are a priority when satisfying customers and clients. Tracking the progress of vehicles is one way to ensure that companies can transport goods as quickly and accurately as possible. 

Through tracking a vehicle’s status and location, companies can generate accurate ETAs (estimated arrival times) throughout the day – this helps them maintain good customer service by being able to plan so they’re home when it arrives.

You can also see if there have been any unforeseen delays or exceptions thanks to real-time notification – e.g., late deliveries – something you would only know from watching the vehicle in motion all day long.

By recognizing these roadblocks early on, businesses can quickly track down solutions for their problems before they snowball out of control.


GPS Fleet Management helps streamline Communication

A dependable fleet vehicle tracking solution enables managers and dispatchers to communicate with drivers more efficiently. 

It eliminates the need for them to call one another because it provides an interactive map that displays where each driver is currently located. Not only does this eliminate wasting time on calling back and forth, but it also makes assigning tasks or changes easier.


Increases Driver Motivation

The trucking industry has struggled with the driver retention problem for many years. But fortunately, GPS fleet tracking systems provide a perfect way to keep drivers motivated and engaged on the road.

As part of an end-to-end last-mile optimization plan, these solutions will ensure that drivers are provided with tools to take as short a route between stops as possible while communicating effectively with customers to prevent failed deliveries. 

The right solution also helps track when things go wrong and provides robust proof of delivery so that people receive their money more quickly and accurately. 

These options enable drivers to monitor how much time they spend driving – allowing them to work with managers if necessary for appropriate coaching or training plans to improve performance.


Helps a Business Save on Insurance Rates 

Another advantage of GPS equipment tracking is lower insurance rates. Many insurance companies consider theft risks, asset tracking, and geo-fencing when they set premiums. Equipment trackers are less risky than other assets and might lead to discounts on future premiums.


Assists in Managing the Inventory

A GPS tracking system can help you keep track of inventory, no matter how far away they are from you. You can also store important information about your equipment – including the brand, type, date purchased, current location, and movement patterns – as well as licensing information and servicing history. 

Automating data capture means there’s less chance for human error when inputting data and reduces time spent manually completing records for audits. This saves hours during paperwork review periods when all the information needs to be made available to auditors. 

And when it’s time for an audit, all this ready-to-go information is provided, making the entire process easier for everyone involved. Plus, now you can make everything readily accessible online with instant access to those who need it – saving even more time and allowing others to review performance at any time.


How has Fleet Management Transformed?

According to Frost & Sullivan, fuel and wages alone account for over 50% of expenses in an everyday fleet’s operations. Maintenance fees such as repairs and upkeep are also hefty.

Not to mention the upcharge fees incurred from emissions inspections or coverage charges like rental cars when things go wrong. These factors can easily lead to added expense.

But telematics systems equipped with GPS, Internet Of Things (IoT), and On Board Diagnostics Unit (OBD) can reduce fuel usage by 15% and overtime by 10-to-15%. This results in higher workforce efficiency, which boosts profits for fleet managers .


What Is a Vehicle Tracking System?

A vehicle tracking system is a technology that combines GPS tracking devices and telematics software to record driving data in real-time.


How Does a Vehicle Tracking System Work?

Vehicle tracking systems use GPS technology and high-powered fleet management software to offer businesses a clear idea of how their commercial vehicles are utilized at all times.

To begin, they install a state-of-the-art GPS monitoring device – with its data connection thanks to a built-in SIM card – into the vehicle itself. They activate and register this device onto the company’s telematics system before it will ever record anything.

When it records, it sends updates every second such that once those seconds turn into minutes, hours, days, and months, this information feeds a database that can present an accurate report about the whereabouts of a fleet at any given time.

It also provides just shy of everything from fuel consumption stats to gauge performance and location, plus much more by way of notifications to let you know what needs replacing next or if something might be wrong along the way.


How Do I Know a Fleet Vehicle Tracking System Is Right for My Business?

There are many benefits for any business with employees that operate company-owned vehicles. The ROI of utilizing GPS fleet tracking is widely worth it – even if you only own a few cars or trucks. Contact our sales staff to learn how we’re committed to providing flexibility when necessary!


Get Your Tracking Solutions from Fleetr

Fleetr is a company dedicated to providing fleet management solutions to businesses of all sizes. They believe that improving customer service, providing visibility into real-time operations, and maximizing efficiency throughout their business is key to running an overall successful company.

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